Office Manager / Executive Assistant

Inflammatix, Inc. is seeking an upbeat, organized, and responsible Executive Assistant / Office Manager to enable our workplace to be a productive, energetic, and enjoyable place to work.  The role requires anticipating issues and addressing them in advance.  This is a fantastic opportunity to make an impact, wear many hats, and be a part of an exciting growing biotech company.

PRIMARY RESPONSIBILITIES:

  • Manage executive agendas and coordinating on-site and off-site meeting
  • Arrange travel for Inflammatix staff and job candidates
  • Proactively manage facilities, including kitchen, office supplies, decor and shipping/receiving
  • Enter invoices and payments, and support accounting-related projects as necessary
  • Identify and manage external office vendors and service providers
  • Engage in recruiting processes, principally scheduling interviews and handling candidate expenses
  • Organize and track training for new and existing employees
  • Responsible for implementing elements of Environmental, Health and Safety procedures
  • Welcome guests and inquiries in person, over the phone, and via email

QUALIFICATIONS:

  • Bachelor’s degree
  • At least 5 years’ work experience with at least 3 years as an EA and/or office manager
  • Eagerness to take on special and varied projects
  • Experience in a multi-faceted support role in a fast-paced environment
  • Adept in booking travel arrangements and SF Bay Area meal reservations

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Fluency with standard software (e.g. Word, Excel) and communication tools (e.g. email, webinars)
  • Hyper-organized, neat and detail-oriented
  • Professional and pleasant verbal and written communicator
  • Knowledge of basic accounting principles and payroll management a plus
  • Trade conference sign-up, set-up and planning a plus
  • Handing facilities including furnishing offices and managing light construction projects a plus too
  • Prior experience in medical technology, biotech or diagnostics company a plus

COMPENSATION AND CLASSIFICATION:

  • Classification: Full-time position.
  • Compensation: Competitive and commensurate with experience; includes equity package.
  • Benefits: Medical, dental, and vision; 401(k) and more.

HOW TO APPLY:  Please forward a cover letter and resume to: jobs [at] inflammatix [dot] com

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2018-12-04T19:16:25+00:00